I do a lot of presenting and it is always a challenge to pick the right tools for the job. A lot depends on the environment settings in which you have to do your show. Will i be able to walk around just a little, is presenterview easy to use at the moment, can i use the mouse for clicking to the next slide etc. Since a couple of weeks i’ve added Office Remote to my toolbox when presenting. So what is it and how can it add value to your presentation?Office Remote is an add in for PowerPoint. When installed it will add an additional tab to your ribbon called Office Remote.
Download Office remote here: http://www.microsoft.com/en-us/download/details.aspx?id=41149
You need a windows 8 phone device, office 2013 (i tried office 2010 and that also worked… ssst don’t tell anyone) and the desktop addin!
The next step you have to do is download the App from the windows store. Just type office remote in your search box on your phone.
Install the App and you are good to go. Now for some additional steps:
Your phone must be set to bluetooth enabled. Your tablet or pc must also be set to bluetooth enabled. In your PC settings (tablet settings) let devices sync via bluetooth (pair). The name of the connecting pc will be stored in your phoneapp;
Ok, devices are in sync, it is time to use the office remote during the presentation;
Start PowerPoint and click on the Office Remote tab, click on the Office remote button;
Make sure you start the app on your phone. Goes without saying that bluetooth should be enabled…
Now when you start your presentation you will see the filename appear on your windows phone. Select the file and just by clicking on your phone you will advance to the next slide. But what really makes it interesting is the fact that it shows the notes from the notes pane directly on your phone. Your story is right there in the palm of your hands 🙂 Who needs presenterview now…
What are you waiting for, give it a try…
Take a look at the video by clicking the link below and your on your way:
When a company asks you to create a presentation for two different timed sessions you create two powerpoint presentations right? Wrong… when you have different timeslots for presentations but the content is the same you can use the custom slideshow option in PowerPoint.
Two for One
I find myself often presenting for one hour or an hour and a half. But in some cases i can use the same presentation with other sessions which lasts even longer. So how do you go about that without creating a presentation for every possible timeslot?
Migrating to Microsoft Office 2010
Currently a lot of companies are still migrating to Office 2010. Some of them want just a quick tour of the possibilities of 2010 and others want a deep dive in what’s new in every single application. I decided to create one presentation which covers the full story. So i talk about the birth of the ribbon, show the newly added functionality per application such as Microsoft Excel and Microsoft Word. Now when a company just wants a brief introduction of Office 2010 i do a quick analysis of what that company thinks is important to their employees. I create a custom slide show in which i have added the slides that fit the audience best and use that for that specific presentation. Does the company want the full content then i choose the complete presentation.
Show me how it is done
Ok for this example i will use an exsisting presentation. It’s about SharePoint 2010 and for example purposes i will only add some slides to the custom show. You will get the idea.
1. Open your presentation
2. In the ribbon, in the Start Slide Show Group, click the Custom Slide Show button
3. Click the Custom shows… option. You know another dialog will pop up right? How can you tell?
4. In the next dialog click the New button
5. a new dialog will pop up. In the Slide show name textbox enter your description for you presentation. In this example i named it Short_Version
6. Now in the left listbox click the slide you want to add to the custom show by clicking the Add button in the center of the dialog. Repeat this for all the slides you need for the short presentation. When done click OK
7. You now have a dialog which shows you custom show title. Click on the show button to see if it fits your needs.
8. Click close when done
9. Now when presenting choose the appropriate custom show or choose the complete presentation whatever fits best.
Pretty neat right? Make one supersized presentation and depending on the clients needs pick the slides you need and save them in a custom show. I know what you are thinking… You can hide the slides you don’t need right? That would be an option to choose but in the end you would have to modify it again for your next session right? For this scenario the custom show would be the way to go!
Alternative Ways of Doing Things
I’ve seen a lot of PowerPoint presentations. I like attending them for their content but also to see what the presenter created to backup his story during the presentation. What strikes me most is that so many people use akward techniques during their presentations. In this post i will try to explain what i mean and how i think you can do this otherwise. As always the technique i present is not the technique but just an alternative way of accomplishing the same.
So read on, try if you recognize the issues stated and let me know how you would act or what your technique is.
1. Starting your presentation clean
When i create a PowerPoint presentation i test it to the limits. When i’m done i save the presentation as a .pps (2003 and earlier) or .ppsx (2007 and later). I place a shortcut on my desktop and make sure my desktop isn’t cluttered with icons that might distract my audience. To often i see presentations started right from the slide sorter where the presenter is making some last adjustments. We can see how many slides are awaiting us and that might just tick us of.
Tell me, how many times have you seen one of these? If you use PowerPoint on a regular basis you might see them all the time. In fact you might be looking at your own presentations and think what’s wrong with that? Nothing at all, but how easy is it to search for those slides which represent a specific portion of that presentation? Exactly that’s where the use of sections in PowerPoint come in handy. Click on the image to enlarge (big picture!)
In this blogpost i will show you how easy it is to use sections in your PowerPoint presentations. This does not only makes it easy for you to work with several portions of your presentation, it is also perfect for collaboration and printing. Warning: once you have used this you might not want to go back to your old way of prepping but that’s exactly what i’m hoping for 🙂
So open up a PowerPoint presentation and follow the steps in this post. Continue reading →